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Practical solutions to apply when you’re running out of time

Do You Recognise any of these 4 Behaviours when You’re Running out of Time?

  1. You’re close to your deadline but still answer the phone when it rings.
  2. You’re reluctant to ask for help even though it would help you achieve your task.
  3. You realise you’ve made mistakes or missed things out because you’ve rushed through things.
  4. You’ve nearly completed your project however you’ve just got to “tweak” it once more to make it perfect.

Did you recognise any of these statements?  We’ve all got one or two of these time-sapping gremlins.  Read on to find out your “Antidote” that will help you save time.

From an early age we all have conditions (*Motivational Drivers) that we place on ourselves to make us feel OK.  So, for example if you’re not happy to ignore the ringing phone even when you are doing something important or urgent, you will only feel OK with yourself once you’ve answered the phone.

In a coaching session I would ask questions to help you explore what these conditions were and perhaps where they came from to help you gain an understanding of your behaviours.  This will trigger different thoughts and feelings you have about your behaviour which we use to give you a strategy if you need to change your behaviours to get a better outcome.

Graphic to show the cyle associated with running out of time

So back to your “Antidote”…

If you chose number 1 above:

Allow yourself to think that what you are doing is important or urgent.  Ask yourself “If my caller thinks they have an important or urgent call can they leave a message that I can pick up later?”

If you chose number 2:

Allow yourself a cut-off point so you don’t take on too much.  Give yourself contingency time as you probably under-estimate the time you need to complete a task.  Ask yourself “If someone asked for my help what would I do?”

If you chose number 3:

Plan your tasks in stages and give them sufficient time so you don’t need to rush to complete them.  Ask yourself “If I rush this and make mistakes will I have to spend time putting it right?”

If you chose number 4:

Prioritise your tasks and decide which tasks need a high level of accuracy, and those that don’t.  Check the level others expect so that you don’t over deliver. Be realistic about making mistakes.  Ask yourself “What’s the best and worst that could happen if I make a mistake?”

If you would like to know more about your Motivational Drivers I offer a free consultation where you will receive a personalised report and feedback on “Your Antidote”.  Contact me at Karen@kccoaching.co.uk or ring on 07985 081680 and I will send you a questionnaire.

*Motivational Drivers comes from Transactional Analysis (TA) which was developed by Eric Berne in the 1960s & 70s.  TA is a theory of personality & a systematic psychotherapy for personal growth & personal change.

“Karen has been excellent to work with. Her coaching skills highlighted several areas for me to develop and I have! I felt more confident for my police promotion exam and much of this was down to the encouragement and help KC Coaching provided.”

Chris Wharton, Leicestershire Police

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